Tender Requirements

Tender Requirements

Bidders/Suppliers should submit the following bidding documents to the contract awarding committee of Emirate of Dubai Economic Supply Projects (EDESP).

• A quotation or proforma Invoice covering the products to be supplied
• A letter of Intent stating suppliers ability to handle the contract.
• A letter authorizing and appointing a local company as agent/representative for the tender process.
• Completed copy of the Company Application/Registration Form.
• Proof of payment for the registration fee of 3,870.00 USD/EURO/GBP ($/ €/ £) or its equivalent.
• Certificate of standard for the product to be supplied(if any)
• Quotation of Products: Bidding companies quotations must be on Ex-Works, FOB or CIF basis.
• Company Profile/Introduction: Bidders should in writing officially introduce their company for the Tender Procurement Committee to know them comprehensively.
• Full Description of Bidding Products: Bidders should provide adequate information about their bidding products Including lucid photos where necessary.
• Bidding Companies are to bid with their standard product specification and best quality
• Bidding documents must be drawn up preferably on the Tenderer's headed paper endorsed by the company president/CEO for Authentication purposes and must be addressed to our official address.

Quotations from companies that are experiencing financial flop will be rejected as such company may not utilize government funds for the purpose for which it was meant for. Evidence of company registration: Each Tenderer must provide documentary evidence of their registration or incorporation as a legal organization in their country of origin. Other relevant documents/Information that may enhance the company's chances.

TENDER DOCUMENT:

All companies who wishes to have a copy of the official tender document does so buy purchasing the Tender documents through their local Agent who must be a licensed and accredited Agent of the Procurement and Execution Agency of the United Arab Emirates with the sum of US$499.00.

COMPANY/TENDER REGISTRATION FEE:

All our suppliers/contractors are under statutory legal obligation to be registered with this Board as our legal and Non residential supplier with the sum of 3,870.00 USD/EURO/GBP ($/ €/ £) only. This is payable to the EDESP account at the time of tender offer evaluation or through an appointed senior legal officer responsible for processing of company tender registration and conclusion of contract to all concerned departmental offices in line with the Laws of Dubai and the United Arab Emirates on International/Foreign contracts. Company's Tender Bidding Registration Fee is 100% refundable to bidding companies that do not meet nomination status for Contract Award within two days of their formal disqualification from the tender and also the tender registration fee amount will not be requested from any company not chosen for the contract supply award.

PROVINCIAL PREFERENCE POLICY:

Tender evaluation and award of Contract will be done in accordance with the procedures outlined in the latest Guidelines and Instructions for the Implementation of Provincial Preference Policy and in accordance with the Public Tender Act, 2003 (Act 663), the Provincial Preference Act and associated Regulations.

UN-ACCEPTABLE POLICIES:

• Tenders not submitted with the completed copy of the registration form.
• Tenders not submitted along with a proof of payment of the registration fee
• Tenders containing additional clauses to the Tender Application/Registration Form
• Tenders submitted with deviation to the requirement of this Board

NOTE:

Private contact between the Contracting authority and any Tender Company is prohibited, salvage and exceptionally in cases where clarification of the tender dossier is necessary. Should a tender company need any explanation prior to the bid, such a request should be called to the attention of the EDESP Tender Board through their local representative/agent and attendant responses will be published by the EDESP Tender Board Chairman as a circular.

OPENING OF BIDS:

• Submitted bids will be opened by the Honourable Tender Committee Board within three working days of the bid submission. Pre-qualified/nominated companies with realistic quotations and needed product lines will be contacted for the verification of their company.
• Tenders not submitted with the completed copy of the registration form.
• Tenders not submitted along with a proof of payment of the registration fee.
• Tenders containing additional clauses to the Tender Application/Registration Form

CONTRACT PAYMENT:

Successful Company(s) will receive their contract payment in their preferred bank account within Five (5) working days of Contract Agreement Endorsement. Every foreign Invoice Payments are transferred directly to the Awarded Company's bank account from Emirate of Dubai Economic Supply Projects (EDESP) paying bank in the United Arab Emirates or from our affiliated foreign paying bank.

NOTE:

Because of the urgent need for goods and fast delivery contracts, The Emirate of Dubai Economic Supply Projects (EDESP) do avoid any delays in transferring contract payment through our paying bank to awarded company's nominated bank account with a proof of payment receipt copy (SWIFT TRANSFER COPY) to be confirmed credited by the recipient bank. In this regard, an awarded company is HIGHLY mandated to cross check and carefully re-confirm their banking account details before payment remittance.